How WinnaVegas Cut Budgeting Time in Half with Martus

A tribal gaming and hospitality property in Iowa replaced spreadsheet budgeting with Martus and real-time Sage Intacct data.

The Challenge

 WinnaVegas managed its budgeting through Excel spreadsheets and manual processes. During budget cycles, the finance team constantly moved between multiple systems to gather GL information and validate data. Department leaders relied on the Finance team to provide them with financial information for their respective areas, which created bottlenecks and slowed decision-making. The process was time-consuming and limited real-time visibility into financial performance.

Why Martus

WinnaVegas partnered with Wipfli to implement Martus alongside Sage Intacct, seeking a solution that could bridge the gap between budgeting and real-time financial data. The partnership focused on three key objectives:

• Real-time GL integration for immediate access to financial data
• Self-service financial access for department leaders to reduce Finance team bottlenecks
• Streamlined personnel budgeting with accurate FTE and pay rate management
  

The Solution

Martus' real-time integration with Sage Intacct became the centerpiece of WinnaVegas' financial transformation. The platform now serves as the primary tool for both budgeting and financial reporting, giving department leaders immediate access to their performance data. When leaders log into Martus, they can see their results in real time and drill down to GL detail when needed, eliminating the research phase that once consumed significant time. 

Wipfli's implementation team worked closely with WinnaVegas' HR department to configure Martus' personnel budgeting tool, setting up FTEs, pay rates, and position structures for all roles. This level of precision transformed wage and benefits forecasting from a time-consuming, error-prone process into a streamlined, reliable function.

The Result

The impact has been immediate and measurable across the organization:

• Budgeting cycle time reduced by 50%
• Department leaders review financials independently, making faster and more confident decisions
• Personnel and wage budgets now accurate and easily adjustable for FTE or pay rate changes
• Finance team freed from spreadsheet maintenance to focus on strategic analysis

Success Metrics

• Reduced budgeting cycle time by 50%
• Improved accuracy of personnel and wage budgets
• Real-time GL access for all department leaders
• Eliminated manual GL lookups and Finance team bottlenecks